2. We collect information about you:
- When you give it to us directly
For example, personal information that you give us by signing up for our email newsletter or contacting us by email, phone or letter.
- When we obtain it indirectly
For example, your personal information may be shared with us by third parties including, for example, our collaborators.
- When it is available publicly
Your personal information may be available to us from external publicly available sources. For example, depending on your privacy settings for social media services, we may access information from those accounts or services (for example when you choose to interact with us through platforms such as Facebook, LinkedIn or Twitter).
- When you visit our website
When you visit our website, we automatically collect the following types of personal information:
- Technical information, including the internet protocol (IP) address used to connect your device to the internet, browser type and version, time zone setting, browser plug-in types and versions and operating systems and platforms.
- Information about your visit to the websites, including the uniform resource locator (URL) clickstream to, through and from the site (including date and time), services you viewed or searched for, page response times, download errors, length of visits to certain pages, referral sources, page interaction information (such as scrolling and clicks) and methods used to browse away from the page.
3. What information do we process?
We may collect some or all of the following information about you:
- Personal identification information, including name, date of birth, email address, postal address, contact telephone numbers, and where applicable, social media identity;
- information about your computer/mobile device and your visits to and use of this website, including, for example, your IP address and geographical location;
- Details of your employment/research institute, including name, position, postal address;
- Customer communication preferences;
- information about our services which you use/which we consider may be of interest to you;
4. How and why will we use your personal information?
Your personal information, however provided to us, will be used for the purposes specified in this policy. In particular, we may use your personal information.
- to provide you with services, products or information you have requested;
- to enable you to participate in our projects;
- to provide further information about our work, services, and activities (where necessary, only where you have provided your consent to receive such information);
- to answer your questions/requests and communicate with you in general;
- to manage relationships with our collaborators;
- to analyse and improve our work, services, activities, products or information (including our website);
- to report on the impact and effectiveness of our work;
- to run/administer our website, keep the website safe and secure and ensure that content is presented in the most effective manner for you and for your device;
- to register, administer and personalise online accounts;
- to satisfy legal obligations which are binding on us, for example in relation to regulatory, government and/or law enforcement bodies with whom we may work;
- for the prevention of fraud or misuse of our services.
5. Marketing communications
When you subscribe to our online services, you will be asked to specific areas of the GBADs project that interest you. Based on this, we may contact you with information about our work, events, and services that we consider may be of interest to you, via targeted emails or our newsletter.
You can opt out of receiving emails from GBADs at any time by emailing firstname.lastname@example.org , stating in either the subject line or the email body that you wish to opt out.
6. How long do we keep your personal information for?
In general, unless still required in connection with the purpose(s) for which it was collected and/or processed, we remove your personal information from our records six years after the date it was collected. However, if before that date (i) your personal information is no longer required in connection with such purpose(s), (ii) we are no longer lawfully entitled to process it or (iii) you validly exercise your right of erasure (please see section 8 below), we will remove it from our records at the relevant time.
7. Lawful bases
The GDPR requires us to rely on one or more lawful bases to process your personal information. We consider the grounds listed below to be relevant:
- Where you have provided your consent for us to use your personal information in a certain way (for example, we will ask for your consent to use your personal information to send you promotional or fundraising material by email, and we may ask for your explicit consent to collect special categories of your personal information).
- Where necessary so that we can comply with a legal obligation to which we are subject (for example, where we are obliged to share your personal information with regulatory bodies which govern our work and services).
8. Will we share your personal information?
Occasionally we will share your personal information with our collaborators in order to provide you with information on their services related to the GBADs programme.
9. Exercising your rights
GBADs would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
- Right of access – you can write to us to ask for confirmation of what personal information we hold about you and to request a copy of that information. Provided we are satisfied that you are entitled to see the information requested and we have successfully confirmed your identity, we will provide you with your personal information subject to any exemptions that apply.
- Right of erasure – at your request and where you are entitled to, we will delete your personal information from our records as far as we are required to do so.
- Right of rectification – if you believe our records of your personal information are inaccurate, you have the right to ask for those records to be updated. You can also ask us to check the personal information we hold about you if you are unsure whether it is accurate/ up to date.
- Right to restrict processing – you have the right to ask for processing of your personal information to be restricted if there is disagreement about its accuracy or legitimate usage.
- Right to object – you have the right to object to processing where we are (i) processing your personal information on the basis of the legitimate interests ground, (ii) using your personal information for direct marketing or (iii) using your information for research or statistical purposes.
- Right to data portability – to the extent required by the GDPR, where we are processing your personal information by automated means and either (i) because we have obtained your consent, or (ii) because such processing is necessary for the performance of a contract to which you are party or to take steps at your request prior to entering into a contact, you may ask us to provide your personal information to you – or another service provider – in a machine-readable format.
- Rights related to automated decision-making – you have the right not to be subject to a decision based solely on automated processing of your personal information which produces legal or similarly significant effects on you, unless such a decision (i) is necessary to enter into/ perform a contract between you and us/ another data controller; (ii) is authorised by EU or Member State law to which Green Alliance is subject (as long as that law offers you sufficient protection); or (iii) is based on your explicit consent. We may ask you for additional information to confirm your identity and for security purposes, before disclosing personal information requested to you.
Please note that some of these rights only apply in limited circumstances.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us (see section 10, below).
10. Links and third parties
We link our website directly to other sites. This policy does not cover external websites and we are not responsible for the privacy practices or content of those sites. We encourage you to read the privacy notices of any external websites you visit via links on our website.
11. How to contact us
Please let us know if you have any questions or concerns about this notice or about the way in which GBADs processes your personal information by contacting us at the following channels:
Post: IC2 Building, 146 Brownlow Hill, Liverpool L3 5RF, United Kingdom
Please mark the message for the attention of the GBADs Project Administrator
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